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Job Information

Washington University of St. Louis Program Alignment Lead, Advancement Systems Project - University Advancement - 49775 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Location

This position is in the Department of University Advancement. This position is for the Danforth Campus.

Essential Functions


The Program Alignment Lead will report to the Program Director and be responsible for the day-to-day related project tasks and activities of their assigned functional working group, advisory committee, or other project-related teams. This position will lead the functional area through the implementation of system configurations, data migration, and improvement of business processes in the new system. They will collaborate closely with university advancement staff, university staff, and the vendor partner. This position will assist in the overall management of the Advancement Systems Replacement Project. The Program Alignment Lead may provide business analysis for projects with very large scope and impact, performing tasks to achieve an understanding of business change needs; assessing the impact of those changes; capturing, analyzing and documenting requirements; and then supporting the communication and delivery of those requirements with relevant parties.


  1. Leadership:
  2. Serves as a member of the Program Lead Team, collaborating with Advancement leadership and program team members to meet specific program deadlines within scope.
  3. Influences decision-making on projects; works with key stakeholders, sponsors, and Program Lead Team to secure acceptance and approval of deliverables.
  4. Monitors the functional team solutions to ensure requirements fulfillment and solution evaluation.
  5. In conjunction with program management and business partners, manages strategy, approach, and needs of incoming projects within functional areas.
  6. Leads and coordinates activities associated with requirements management.
  7. Participates in recommending and leading implementation of continuous improvement plans for business analysis and project management.
  8. Engaging with Stakeholders:
  9. Serves as the functional lead, engages with stakeholders to understand their needs and ensures prioritization and alignment to business strategic objectives throughout the design and build, data migration, testing, and training stages.
  10. Builds and maintains a strong project team relationship with key stakeholders and leaders to enable open communication and clear expectations regarding application development delivery.
  11. Acts as a point of escalation on active initiatives within functional areas.
  12. Planning:
  13. Identifies needed resources and develops timeframes to facilitate successful completion of project activities and deliverables; lends subject matter expertise to teams.
  14. Collaborates heavily with Project Managers, Program Directors, and University Advancement staff to initiate large projects.
  15. Ensures business opportunities and objectives are clearly articulated.
  16. Analysis, Design, Execution:
  17. Enables process improvement and/or reengineering.
  18. Facilitates requirements elicitation on large efforts, using techniques per plan.
  19. Prioritizes requirements working with university partners and informs conceptual prototypes and mock-ups.
  20. Performs requirements management and communication; applies best practices for effective communication and problem-solving.
  21. Communicates project direction, approach, priorities, events and status to all project resources.
  22. Provides consulting to all stakeholders regarding requirements management working with Project Management.
  23. Perform other duties as assigned.

Required Qualifications

  • Bachelor’s degree plus six years of relevant experience.
  • Relevant experience includes leading work on projects in the IT and/or higher education industry demonstrating technical and/or business expertise; achieving resolution to complex technical or business issues, providing direction and leadership, fundraising or fundraising operations, alumni relations, financial operations, university or large institution business processes, data management, customer relations, and business process analysis.
  • Demonstrated skills in project analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement and strategic planning.
  • Ability to work independently and proactively.
  • Demonstrated leadership qualities, such as conflict/issue resolution.
  • Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
  • Excellent organizational and communication skills, both verbal and written.
  • Strong listening skills.
  • Ability to learn quickly and adapt to new circumstances.
  • Ability to adjust to changes in priorities and demands on time.
  • Significant ingenuity and flexibility is expected.
  • Business acumen coupled with technical knowledge.
  • Experience working on technology and application development projects.
  • Strong research skills with attention to detail.
  • Experience developing functional and non-functional requirements.
  • Experience working closely with team members during solution development and product launch.
  • Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
  • Strong ability to successfully drive discussions/meetings to successfully capture business needs and facilitate decisions.
  • Ability to contribute and collaborate effectively as a member of a highly-functioning and productive team.
  • Demonstrated understanding of client relationship management, process mapping and improvement, project management, and production support.
  • Proven ability to provide business analysis for large scope project teams to meet customer expectations.

Preferred Qualifications

  • Prior experience in advancement/development systems or higher education technology environment.
  • Business education.
  • ITIL framework and IT product methodologies.
  • Familiarity with testing techniques and software.

Salary Range

The hiring range for this position is $78,874 - $104,499 annually.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Department Summary

To learn more about careers in University Advancement, please visit http://alumni.wustl.edu/ContactUs/Career_Opportunities/.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Program Alignment Lead, Advancement Systems Project - University Advancement - 49775

Job ID: 49775

Location: Alumni & Development Programs

Full/Part Time: Full-Time

Regular/Temporary: Regular